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6 ways you could implement visual project management:Top 5 tools

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Akil Natchimuthu
,
Aug 12, 2022
6 ways you could implement visual project management:Top 5 tools

If you're a project manager, you know that effective communication is key to ensuring a successful project. That's why visual project management is such an important tool. By using visuals to communicate your project objectives and milestones, you can ensure that all stakeholders are on the same page and that progress is always visible. In this blog post, we'll introduce you to five ways to use visual project management. So whether you're a beginner or a veteran, be sure to check it out!


What is visual project management?

Visual project management is a collaborative method of managing projects by using graphical representations of tasks, resources, and relationships. By using visual aids and tools, team members can more easily understand the scope of a project, identify dependencies, and make better decisions.


Benefits of visual project management

There are many benefits to using visual project management (VPM) tools, such as improved communication, faster project completion, reduced risk and cost, and increased team productivity.


Improved Communication

One of the main benefits of VPM is the improved communication it provides. With a visual timeline and easy-to-use task boards, team members can easily see what's been completed, what's still waiting to be done, and what needs their attention. This helps to avoid misunderstandings and potential conflicts.


Faster Project Completion

VPM tools also help to speed up project completion. With a clear timeline and layout, team members can easily see the progression of the project and make more informed decisions about how to allocate resources. This leads to faster project completion times and reduced costs.


Reduced Risk and Cost

With a clear timeline and layout, VPM tools also help to reduce risk and cost associated with projects. Team members can see exactly how much work has been completed, where remaining tasks are located, and how much money has been spent so far. This helps to ensure that projects are executed wisely and without waste or unnecessary costs.


Increased Team Productivity

One of the most common benefits of using VPM tools is increased team productivity. With a clear timeline that is easy to follow, team members can easily focus on their tasks without distractions. This leads to quicker project completion times and increased efficiency overall.


How to incorporate visual communication in projects

When it comes to incorporating visual communication in projects, there are a few key things to keep in mind.

Use visual planning tools:

Visual planning tools are a great way to help organize and visualize your project timeline. They allow you to create a visual timeline that is easy to follow, and can help you stay organized throughout the entire process.


Use task boards:

Task boards are another great way to keep team members organized and focused on their tasks. They can be used as an overview of the project progress, or as a tool for assigning specific tasks to team members.


Create high-quality graphics:

Graphics are an important part of any visual communication project. They can help to illustrate your points, and can help to create a more convincing image for your project.


Create and Manage Milestones:

One of the most important aspects of visual communication is setting and managing milestones. This ensures that team members are aware of progress, and that deadlines are met without any issues.


Visual project management tools can help to improve team productivity, increase team cohesion, and manage risk and cost associated with projects.


Let Everyone Contribute to Communication:

One of the most important aspects of effective visual communication is letting everyone contribute. This means that team members need to be able to understand and use visuals effectively, as well as create them when necessary. By incorporating visual communication into your projects, you can improve team productivity and coordination.


Keep Everyone in the Loop Regarding Expectations:

One of the most important aspects of effective communication is keeping everyone in the loop. This means ensuring that team members are aware of project expectations, and that changes are made as soon as possible.


Types of visual management tools

There are a variety of visual management tools available on the market today, each with its own unique features and benefits. To help you choose the best one for your needs, here are some of the most popular types of visual management tools:


1. Dashboard software - Dashboard software is a great choice for businesses that need to keep track of multiple data sets and charts in one place. They typically offer a wide range of features, including reporting, trend analysis, and team collaboration.


2. CRM software - CRM software is a great choice for businesses that need to manage customer relationships and interactions. They typically offer features such as contact management, lead tracking, and customer history tracking.


3. Gantt charting software - Gantt charting software is a great choice for businesses that need to plan and manage tasks efficiently. They typically offer features such as task scheduling, resource allocation, and progress tracking.


4. Kanban boards - Kanban boards are a popular choice for businesses that need to manage product backlogs and workflows. They typically offer features such as product flow visualization, task sorting, and team collaboration.


Each of these tools has its own unique set of features and benefits which makes them an excellent choice for specific business needs. It's important to choose the one that best suits your needs before getting started so that you can get the most out of it!


5 Visual project management tools

There are a number of great visual project management tools available on the market, so it can be hard to decide which one to choose. Here are five of the best:


1. Asana - Asana is a popular tool for managing projects and tasks, and it offers a variety of features that make it a versatile tool. It includes features like Kanban boards, shared calendars, and task queues, which make it easy to manage your projects.


2. Trello - Trello is a popular tool for managing projects and tasks, and it offers a variety of features that make it an effective tool. It includes features like boards, cards, and lists, which make it easy to organize your work.


3. Evernote - Evernote is another popular tool for managing projects and tasks, and it offers a variety of features that make it an effective tool. It includes features like notebooks for recording your thoughts, clippings for referencing information, and syncing across devices.


4. Asana Enterprise - Asana Enterprise is a paid version of Asana that offers additional features geared specifically toward business owners and managers. These include features like reporting tools and team collaboration tools.


5. Boards - Boards is another popular visual project management tool that offers a variety of features that make it an effective tool. It includes features like drag-and-drop board creation, Kanban boards, organization by topic area, comments/ratings/likes, email notifications for updates on boards, and more.


No matter which tool you choose, make sure to use it effectively to help manage your projects and tasks.


Conclusion

Visual management and project management go hand in hand. Incorporating visual techniques into your workflow can help you keep everything organized and on track. With just a few new visualization tools, you can get started right away.


As always, create something that inspires you! Feel free to experiment with different kinds of charts, images or tables until something works best for your needs. By now, we hope you’ve already begun creating visual plans of your projects as they unfold so far!