Trello vs Asana: A detailed comparison

Trello and Asana are good at what they aim at do. But which one is better? Do check out a comparison of Trello vs Asana so that you can pick the best for yourself.

Nov 21, 2023
Trello vs Asana: A detailed comparison
If a mom has to keep on track with the activities of her 5-year old kid and the progress of her 10-year old, she can't leave anything to chance! Parenting is not just about making fun but also since they have their individual styles, they have to match them with the right tools.
The same is true for design teams which need a platform that can help them coordinate tasks and work together in efficient ways. Trello and Asana are good at what they aim at do. But which one is better? Do check out a comparison of Trello vs Asana so that you can pick the best for yourself.
Project management software acts as a middle man between your project and the people who work on it, making sure that everyone stays on track by seeing what has been done and coordinating any remaining actions. Finding the right project management software for your business isn’t an easy task, though different solutions are more suited to specific businesses.

What is Trello?

Trello is a project management software that helps teams manage and track tasks and projects. It is a great tool for entrepreneurs who want to keep track of their work in a visual way.
There are many benefits of using Trello, such as:
  • It is easy to use and can be accessed on any device.
  • It is flexible and can be adapted to various workflows.
  • It is organized in a hierarchy, which makes it easy to find information.
  • Trello offers a variety of features that make it an excellent tool for project management, such as Kanban boards, card slots, due dates, labels, and more.

What is Asana?

Asana is a popular task management and collaboration platform used by professionals in fields such as software development, marketing, sales, and operations.
Asana allows users to create projects, add collaborators, assign tasks to collaborators, track deadlines and progress, and review changes. It also offers integrations with other applications such as Slack and Trello.
The main benefits of using Asana include:
  • It helps improve productivity by keeping all tasks organized and easy to access.
  • It can help reduce stress levels by providing a centralized place for tracking deadlines and progress.
  • It allows you to easily share project information with other team members.
Trello vs Asana: Which One is Better? Trello offers a more comprehensive and customizable project management tool, while Asana is better suited for collaboration.

The Key Differences Between Trello & Asana

Trello is a project management tool that helps teams manage their projects by using boards and cards to track tasks, ideas, and conversations.
Asana is a collaboration platform that helps teams work on projects together by tracking tasks, deadlines, and interactions.
Both Trello and Asana have some key differences that may make one better suited for specific needs:
  • Trello is more visual than Asana. This makes it easier for people to see what's going on with their projects at a glance.
  • Trello is more flexible than Asana. You can add custom fields and buttons to boards, which allows you to easily customize how your team works.
  • Trello is less expensive than Asana. This means that it may be a better option if you only need basic project management features or if you don't need collaboration features.

Trello vs Asana: In-depth comparison

Trello- Features

Trello is a project management software that helps teams manage their projects and tasks by using boards and cards. Boards are used to organize different types of information, such as tasks, files, deadlines, and contacts. Cards are used to represent individual items or tasks.
Some of the features of Trello include:
  • It is easy to use and can be accessed on any device.
  • It has a drag-and-drop interface that makes it easy to add cards and boards.
  • It has a visual timeline that shows the progress of all your cards and boards.
  • It allows you to collaborate with other team members by sharing cards and boards.
  • It has automatic updates so you don't have to worry about installing new software or patches.

Asana- Features

Asana is a cloud-based project management software that helps teams manage projects more efficiently. It offers features such as:
  • Collaboration tools that allow team members to share files, notes, and tasks with each other.
  • Task management tools that make it easy to assign tasks to team members and track their progress.
  • Time tracking features that help you keep track of how much time you have spent on each task.
  • Automatic email notifications when changes are made to a task or project.
  • Reports that show you how well your team is performing and where improvements can be made.

Trello vs Asana- Comparison Capsule

Doesn't allow to break the tasks into smallerparts. Checklists are available instead.
Allows to break the task into smaller partsto better describe the assignment or todeliver work to many persons.
Recurring tasks
Doesn't allow to create recurring tasks.
You can create recurring tasks when youhave a task that needs to be executed inregular basis.
Multiple assignees
Allows you to distribute work and shareresponsibilities by adding multipleassignees.
Doesn't allow you to add multipleassignees.
Custom fields
In addition to the built-in fields, Trello allowsyou to define the types of information thateach task can contain.
In addition to the built-in fields, Asana allowsyou to define the types of information thateach task can contain.
With a calender power-up, you can keep trackof crucial dates and milestones within a project.
Allows you to keep track of crutial dates andmilestones within a project.
Rich text
Allows you to format rich text like Bold, italic,bulleted, numbered lists etc.
Asana allows you to format rich text like Bold,Italic, bulleted and numbered lists, among otherthings.
Task dependencies
This feature is not available.
You can mark a job as awaiting completion to indicatethat it is dependent on the completion of anotheractivity. It is a premeire feature.
Bug Tracking
No in-built feature. However, Disbug integrateswith Disbug and allows you to smoothen yourbug reporting process.
No in-built feature.
To plan your tasks, you can use a Ganttchart-style view to see who should work on whatand in what sequence.
Gantt chart-style view is available in Asana as well.

Review by actual users

Trello Pros

Software developer
Trello's interface is undoubtedly one of its strong points. Thanks to its simple interface and easy handling, it can be used to carry out projects or tasks, both professional and personal, in an organized, simple, agile, flexible, and powerful way. In project management, with Trello, we can share the board with the rest of the team and know the different status of the tasks, who is working on them, if they are completed or missing.
Growth manager
It is easily customizable for each user, depending on their perceptions, preferences, and needs so that anyone can create images that are close to their heart. The boards can be tailored to suit a particular project or team, according to your needs, so there's no limit to it. You can even just set coffee hours with your team here and add more fun episodes to your work, and at the right time Trello will definitely give you back the positive mood you put in, so it's like a place where all the processes happen.
Sales manager
The fact that it has a kanban method makes it much easier to understand the organization within the program, plus it has a simple interface but contains complete and necessary functions in a project manager.
Trello is quite complete in terms of functions, it allows you to manage and assign tasks/activities to the users integrated to a project, it has a schedule tool that allows you to assign each task to a certain time range, and it contains the option to add tags to each assigned task.

Trello Cons:

Customer retention manager
It is difficult to integrate third-party plugins with Trello, while this is not an issue faced with other Atlassian products.
One thing I dislike about Trello is the widget. It only has a widget to add tasks. It would be great if it also had a widget showing the to-do lists. They should work on the variety of their widgets.
Digital media specialist
If not utilized well, it can be a time suck. For example, when managing my projects and to-do lists, I could lose 30-90 minutes of time managing lists on Trello whereas this is time that I could use to be editing videos or social media planning. Although this can be mitigated by creating templates and cards.

Asana Pros:

Managing Director
The ease of cross-team cooperation, keeping track of all tasks and when they're due, project versatility (e.g., I can use Asana projects to organise an event, prepare for a meeting, or plan and monitor a big project), and the intuitive and appealing design are just a few of my favourites. I also like that My Work allows me to prioritise daily/weekly tasks and that Inbox keeps me up to date on project status.
Project Manager
Forms, rules, and status updates are my favourite. I love that I can take an idea, submit it through a form, create a backlog of requests and then triage the workload thanks to the rules features. It lets me standardize many things within the organization and have individual contributors have their designated working spaces while allowing the product team for a high-level overview and approval of the tasks being prioritized.
Director of Operations
I never miss track of my projects and their tasks, I can assign tasks easily to my team and have real-time updates at any time I need. I haven't used other software, I know other names around but the truth is I don't feel the need to look after another solution since I started using Asana.

Asana Cons:

Content Operations Coordinator
I wish templates, workflows, and forms could be copied across projects. My job is largely helping people work together, and that means a lot of repetitive work rebuilding things I've already developed in other projects.
Senior Project Manager
There's some functionality I wish I could see. Things like "Sections" being "cards" on my screen that I can scroll through (as in, inside of - not scrolling my screen). And more nesting of things within things. Subtasks doesn't quite have the level of mechanical development that I'd like. Essentially, I want to look at entire projects without having to scroll down or sideways. Get the entire Kanban board on my screen and let me scroll within the sections in some way.
Graphic Deisgner
The automation process for the projects makes it a but on harder terms on management and if it exists it is hard to find it, if it somehow can be more accessible it will be a great product Does not compare to the iOS app, where the experience is much more intuitive with features which are essential. Highly disappointing

So, what should you choose?

As you have seen in this article, both of these project management tools are capable of handling your different needs. You won’t get fired for using Asana or Trello. Both have their positive attributes and criticism. You can easily go with the one that performs better for your organization, but remember to let yourself try out both of them so that you can collect enough information about each of these software to make a wise decision.